Every feature on this page is included in a single PayLink subscription — no add-ons, no upgrades, no per-module pricing.
Not AI for marketing's sake — AI integrated into the workflows your team runs every day.
Photograph any receipt. GPT-4o Vision extracts the vendor name, line items, subtotal, tax amount, tip, payment method, and date — automatically. Zero manual entry. Supports any receipt format from any vendor.
GPT-4o VisionBefore you run payroll, an AI review scans the entire dataset for anomalies: employees with unusually high hours, duplicate punch records, workers missing tax setup, rate changes without documentation, and classification mismatches. Catch errors before they become problems.
Anomaly DetectionA separate rule-based audit scans for missing EINs, missing SSNs, contractor deduction errors, volunteer time entries in paid positions, and incomplete tax setups — all before payroll processing begins.
Pre-Processing AuditAutomatic detection of California daily overtime (over 8h), double time (over 12h), meal break violations, and rest period requirements. Alerts fire before violations cost you money.
CA Labor LawUpload onboarding documents, completed forms, and policy acknowledgments — AI extracts key fields and auto-populates the employee record, cutting onboarding data entry time significantly.
Document IntelligenceAsk HR questions in plain English and get answers grounded in your company's actual policy documents. Reduces repetitive HR inquiries and gives employees reliable, instant responses.
Policy Q&AFull payroll processing from hours worked to ACH deposit — with California compliance built in.
Guided payroll run wizard: review time entries, apply deductions and reimbursements, calculate taxes, generate pay stubs, and produce ACH or check output. Step-by-step with validation at every stage.
Generate industry-standard NACHA ACH files for each payroll run. Upload to your bank and all direct deposits process automatically. Workers without bank info default to check with auto-numbering.
Federal withholding (W-4 aware), Social Security, Medicare, FUTA, SUTA, California SDI, California PIT — all calculated automatically. Handles supplemental wage rates and multiple-jobs scenarios.
Generate W-2, 1099-NEC, 1096, Form 941 (quarterly), Form 940 (annual), California DE 9, and DE 9C forms — populated from your payroll data. Export-ready for filing.
Weekly, bi-weekly, semi-monthly, or monthly payroll periods. Each company can have its own pay frequency. Payroll periods are independently configurable per company.
Add one-time or recurring pay stub amendments — bonuses, deductions, garnishments, advances — that apply to specific payroll runs. Full override and adjustment history maintained.
A real kiosk time clock with PIN and biometric login, not just a web form.
Deploy on any tablet or shared device. Employees clock in/out via PIN or biometric. Kiosk mode is separate from the HR login — employees never see each other's data.
Require employees to clock in from specific stations. Mismatches are flagged. Supports multi-station environments where different roles must use designated terminals.
Daily overtime (over 8h/day), weekly overtime (over 40h/week), double time (over 12h/day or 7th consecutive day), and California-specific thresholds — all calculated and flagged automatically.
Time punches require manager review before flowing into payroll. Flag disputes, add notes, adjust punches, and approve timesheets with a full audit trail of every change.
Daily, weekly, and period-based timesheet reports by employee, department, job code, or cost center. Export to CSV for payroll or accounting integrations.
Employees can clock in/out from the PayLink mobile app with manager-configurable GPS verification. Biometric authentication available on supported devices.
Recurring templates, a live shift marketplace, and automatic conflict detection — not just a calendar.
Visual weekly schedule grid with drag-and-drop shift management. See total hours, labor cost, and coverage at a glance. Filter by employee, company, or department.
Set up recurring shifts by day of week and generate an entire week's schedule from templates in one click. Edit recurring templates directly from the weekly view.
Employees post shifts they can't work. Others request to pick them up. Managers approve with automatic eligibility checks for hours limits, schedule conflicts, and rest periods. Full notification chain.
Publish schedules to employees with email and SMS notifications. Employees see their schedules in the app the moment they're published. Time-off requests automatically block conflicting shifts.
Time-off requests flow directly into the schedule view. Approved PTO blocks are visible when building next week's schedule, preventing accidental double-booking.
See real-time labor cost for every shift and the full week as you build the schedule. Know your projected payroll before it runs. Compare cost by employee type, department, or job.
Full employee and contractor records with self-service, onboarding, documents, and benefits tracking.
Contact info, wage history, pay methods, certifications, skills, education, languages, memberships, performance reviews, and emergency contacts — all in one profile. Supports 7 worker types.
Step-by-step onboarding with assigned tasks, document signing, I-9 verification, W-4 collection, direct deposit setup, and policy acknowledgments. Track completion status for every new hire.
Upload, organize, and version HR documents with folder-level access controls. Send documents for electronic signature with a complete signer audit trail. Retention policies and legal hold for compliance.
Employees update their own contact info, address, emergency contacts, and notification preferences. View schedules, pay stubs, time-off balances, and documents without manager involvement.
Configure overtime policies, accrual rules, break requirements, time-off types, and seniority-based benefit progression. California-compliant defaults included with full customization.
Automatic PTO, sick leave, and vacation accrual based on your policy rules. Real-time balance tracking, approval workflows, and integration with scheduling and payroll.
Contractors get their own portal, invoice workflow, 1099 generation, and onboarding agreement system.
Contractors log in to their own portal to submit invoices, track payment status, view 1099 forms, and manage their profile — without access to employee HR data.
Contractors submit invoices by job. Managers review and approve. Payments process alongside regular payroll. Full payment history and outstanding invoice tracking.
Year-end 1099-NEC and 1096 forms generated from your contractor payment history. Track non-cash compensation (trade/barter) separately for IRS reporting.
Send contractor agreements for electronic signature before work begins. Track agreement status, document version history, and maintain a full audit trail for every contractor relationship.
Track barter, trade, and non-cash compensation transactions with full documentation. Required for accurate 1099 reporting when contractors receive non-monetary payment.
Bill your clients directly from PayLink. Create invoices from templates, track payment status, set up recurring billing, and accept payments. Connects to your contractor cost data.
Features typically reserved for enterprise software — multi-company, RBAC, audit logs, automation, webhooks — at a fraction of the cost.
Unlimited companies under one login. Each company has isolated payroll, HR, and scheduling. Share universal entities (departments, job codes, positions) across companies or keep them separate.
Admin, Manager, and Employee roles enforced at every API endpoint. Managers only see their company's data. Employees only see their own records. Zero trust — never rely on frontend filters alone.
Every sensitive action — payroll approval, document access, configuration change, permission modification — written to an immutable audit log with user, timestamp, and action detail.
Define triggers and actions — "when an employee approaches 40 hours, notify their manager." "When an expense is submitted over $500, require VP approval." Build your HR workflows without code.
Subscribe to payroll, schedule, time, and HR events via webhooks. Build integrations with your existing accounting, ERP, or custom systems. Full event log and retry handling.
Deploy PayLink on your own servers for complete data sovereignty. Your payroll and HR data never leaves your network. Runs on standard Node.js and PostgreSQL — no vendor lock-in.
Installable on iOS and Android with native features — push notifications, biometrics, camera integration, and offline support.
Install PayLink from the browser as a progressive web app or download the native iOS/Android app. Full functionality on any device — no degraded mobile experience.
Employees receive push notifications for schedule changes, shift approvals, payroll processing, and manager messages. Notification preferences configurable per employee.
Face ID and fingerprint login on supported devices. Employees who re-authenticate with biometrics can clock in, approve timesheets, and sign documents without a password.
Capture expense receipts, ID documents, and profile photos directly from the device camera. AI receipt scanning works from the native camera — no upload step needed.
Core data cached for offline access. Clock-in attempts queue and submit when connectivity restores. Managers can review previously loaded timesheets without a network connection.
Interface language preferences per employee. Currently supports English, Spanish, French, Chinese, and Tagalog with more in development. Each employee sets their own preference.
PayLink handles SSNs, bank routing numbers, wage data, and medical information. We take that responsibility seriously at every level of the stack.
Every API endpoint independently enforces authentication and role checks server-side. The frontend never controls data access — a logged-out user cannot reach any data endpoint regardless of URL manipulation.
Every database record is scoped to a company ID enforced server-side on every query. A cross-company data leak is architecturally impossible — not just a UI safeguard.
Direct deposit routing and account numbers are only accessible to authenticated users through employee-scoped endpoints. ACH files are generated and handled server-side with no exposure to client storage.
Every document view, download, edit, and signature is logged with user identity and timestamp. Legal hold prevents deletion regardless of user role — required for litigation protection and compliance audits.
Sessions stored server-side in PostgreSQL, never in client cookies. Cookies are httpOnly, Secure, and SameSite-protected. Passwords hashed with bcrypt (cost factor 10). Automatic session expiry enforced.
Employees updating their own records can only modify whitelisted fields (contact info, address, emergency contacts). Pay rates, roles, and wage history cannot be self-modified — even with a direct API call.